How to Notarize Your Documents to Get Apostille

An Apostille is an authentication that legalizes documents. The Apostille documents are legalized in a particular format and acceptable in the nations of the Hague Convention of 1961. In simple words, it is an international attestation accepted in 115 countries. An Apostille certifies the documents like an official transcript, diploma, etc., and confirms that the issued or certified documents are authentic and legal. Many countries have made it necessary; therefore, it is best to get your documents Apostille. In addition, you can confirm whether you need Apostille from the country you are going to study or work in.

Process to Notarize Your Documents – Precisely Explained

Getting your documents Apostille is essential if you are going to work or study in any of the nations of the Hague Convention. The Apostille stamp will give validity to your documents, thus making them acceptable in other countries.  

To initiate the process of Apostille, you need to notarize all your documents in front of a public notary. If you are notarizing your documents through the country notary, then before notarizing your documents, they should be certified by the country clerk where the notary is commissioned. After the country clerk, the secretary of the state will certify the documents. On the other hand, if the documents are notarized through the state, then only the secretary of the state needs to certify them.

You must format your documents correctly. For example, if some documents require certification from both clerk and the secretary of the state, then; the dates must show that you got your documents verified by the court clerk first and then by the secretary of the state.

Your Apostille request will either get canceled or on standby without correct notarizations.

The authorities don’t accept copies unless they are true certified copies. So ensure that all the seals and signatures are original. Besides, a public notary cannot certify death certificates, New Jersey Apostille Birth Certificate, marriage certificates, court documents, divorce decrees, and federally issued documents as true copies. Only the secretary of the state has the authority to certify these documents.

Any documents in a foreign language need to be translated into English by a certified translator. In addition, the translation must be notarized as a true translation.

Final Verdict

Following the method mentioned above, you can notarize your documents and apply for an Apostille. After getting your documents notarized, you can fulfill the legal obligation of getting your documents Apostilled. The Apostille will make your documents applicable in foreign countries. You can hire an Apostille agent or agency to make your Apostille process easy. And New Jersey Mobile Notary &Apostille Services is the most reliable place to avail Apostille birth certificate in New Jersey and make your documents authentic.

Things You Should Know When Getting an Apostille in New York City

An Apostille is a certification that attaches the seal of your home country to a document for use in another country. So, one must get an apostille certification to prove the legalization of specific documents in a foreign country. After getting an apostille, your document can be used in any other country in the world. So, if you are planning to get an apostille and have yet to learn how to get an Apostille in New Jersey, you should know what you will face before getting one. There are many things you need to consider before getting an apostille, and in this write-up, we'll discuss a few of them.

Why is an Apostille used?

When a document like a birth certificate is used in some foreign country, the natives or the authorities must understand the language in which it is written. So, agencies add a translation to the document. Still, the purpose of an apostille is not to certify the translation but to certify the signatory and the accuracy of the seal. 

You’ll get no information related to the quality of the translation. And, when it comes to ensuring that the documents are having the highest standards of translation, you can seek help from a native translator.

The Procedure for Getting an Apostille

Getting an apostille for a document is simple, but the process can be very time-consuming. If you're about to know how to get apostille in NJ, these are the steps you need to consider:

Step 1: First, you need to obtain a copy of the document that requires authentication.

Step 2: The document must receive the certification from the New York State official or County Clerk.

Step 3: You must submit the document with the required certification to the NYS Department of State and pay the applicable charges.

Step 4: If you want, you can submit a prepaid envelope for quicker delivery.  

List of Documents that Need an Apostille

The types of documents that need an apostille are as follows:

• Court Documents

• Administrative Documents

• Notarial Acts

• Personal Documents

• Official Certificates

Some personal documents that need an apostille:

• Birth Certificates

• Death Certificates

• Divorce Decrees

• Patent Applications

Moreover, you must know that you can have both the original document and the corresponding translation apostilled. It is important because sometimes the receiving party needs both documents apostilled.  

What to do if the country is not a member of the Hague Convention?

Many times, the documents or translation that you need to use in some other country is different from a member of the Hague Convention. For example, to get an apostille certification in Canada, China, and UAE, you must contact the consulate, which can walk through the process and help you obtain a recognized certification.

Final Words

So, these are the things that you must know when getting an apostille in New York City. If you need help in certifying translations and getting apostilles, feel free to consult "New Jersey Mobile Notary & Apostille Services." They also provide services related to notarizing documents and fulfilling the requirements regarding loan signing agents in New Jersey. For more information, visit the website njnotarygroup.com.